Finance Administrator

Position: Finance Administrator
Location: Luton
Package: £12.50 per hour - £13.00 per hour
Working hours: 3-4 days per week (flexible)

An exciting opening for a Finance Administrator has arisen within a highly regarded Private School based in Luton. This is a part time position (3-4 days a week) suitable to someone with experience in bookkeeping, Xero proficiency, with at least 2 years experience in a similar role

This is a great opportunity to join a flexible employer, in a position you can work your life around, whilst making an important contribution to the success of a growing and established school.

If you are looking for a job that works around you, then hit apply!

Finance Administrator Job Overview

You’ll run the day-to-day school finance operations in Xero—from accurate bookkeeping and
supplier payments to pupil fee billing and proactive weekly information sharing with the
accountants. You’ll also support management/ accountants with budget preparation and fee
schedule updates. This role suits someone hands-on, highly organised, and exceptionally
detail-focused.

• Xero Bookkeeping: Maintain purchase/sales ledgers, keep records fully up to date.
• Bank Reconciliations: Daily/weekly reconciles for bank and card accounts; investigate and clear unreconciled items.
• Supplier Payments (AP): Prepare payment runs in Xero, manage approvals, resolve supplier queries, keep creditor ledger tidy.
• School Fees (AR):
o Raise termly/annual fee invoices in Xero per agreed fee schedules and pupil lists.
o Process bursaries/discounts/adjustments; allocate receipts; maintain a clean fees ledger.
o Light credit control: courteous reminders to parents/guardians; agree payment plans where needed.
• Budgets & Reporting: Supporting management and accountants for preparing the annual budget.
• Documentation & Controls: Keep organised digital files, follow approvals and segregation of duties, support audit queries

Finance Administrator Job Requirements

• Xero proficiency (essential): bank feeds, reconciliations, invoice processing, payment runs, journals, basic reports.
• Outstanding attention to detail and accuracy—especially on fee billing and reconciliations.
• Strong Excel/Sheets skills.
• Clear, professional communicator with parents, suppliers, school staff, and accountants.
• Highly organised, reliable, and deadline-driven; works proactively without reminders.
• Discreet with sensitive pupil/parent/fee information (confidentiality and data care)

Finance Administrator Salary & Benefits

• £12.50-£13.00 per hour
• Standard workplace holiday allowance
• Standard workplace pension
• On-site parking
• Flexible working hours
• Excellent company culture, and opportunities to progress

Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy.

Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries.

We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for.